1	TACS Overview (Time and Attendance Capture System)
2	Purpose of TACS The Time & Attendance Capture System (TACS) is used to capture time worked and leave taken time information directly from the employee in a simple, straightforward manner, so it can later be used to create Timecards for processing Payroll and Attendance/Leave in a separate host system.
3	"TACS consists of two main..." TACS consists of two main parts: a ‘time clock’ program that captures the time worked the employee’s id and job, the time in and time out. plus a ‘manager’ program that has various options to: process the captured time worked records calculate and then record the leave time report on the time and attendance data maintain employee data, leave types, and other parameters import/export data to the host payroll system
4	System Requirements Database server This is the computer where the application and database are actually installed. It is also normally the FTP server that is used to transmit files between TACS and the Payroll system that exchanges data with it. This system must have a “server” level operating system. In districts where there are a lot of employees and transactions the system may need to be configured with more memory and/or dual processors for satisfactory performance.
5	"It is common for IS..." It is common for IS departments to have a “standard” configuration they normally use for systems serving as a database server and performing these types of functions, so be sure to check with them regarding this system’s configuration. We will be happy to discuss all of the above with anyone looking for information or assistance. A complete system requirements document is included in your documentation.
6	"User" User Windows XP (SP-1 or greater), Windows 2000 PRO (SP-4 or greater), or Windows NT (SP-4 or greater). Windows 95, Windows 98, and Windows ME are NOT supported. Internet Explorer (IE) 6.0 or greater
7	TACS Functions Capture time worked Edit/correct time worked Record leave taken Print time sheets Export approved time to Host payroll system
8	Host payroll system functions Calculate Overtime or Comp Time Earned to comply with FLSA rules Calculate payroll checks Track leave balances Maintain employee data
9	Data from Host Payroll system to TACS
10	Data from Host Payroll system to TACS
11	TACS Features Time Clock Time Card Review Mass Absence Employee Maintenance Message Maintenance User Maintenance Reports Daily Missing Timecard Worksheet Total Hours by Employee Timesheets Employee Clock In/Out Report Employee Clock In/Out/Monitoring Report Employee Leave Usage Report Overtime/Comp Time Warning Report Import/Export
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13	Time Clock The initial time clock screen displays the location name, number, current date/time, location messages, and an entry box for the Employee’s Badge Number. The first location selected will be set as the default unless it is changed by the user.
14	Steps for Clocking In/Out The employee can either scan their ID card or key in their ID number and press the enter key. The next step depends on whether the employee has one or more assignments.
15	One Assignment If the employee only has one assignment, he/she will be directed to this screen.
16	Multiple Assignments Same Location
17	Multiple Assignments Multiple Locations
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19	Time Card Review This process allows the user to: Add/edit time worked or leave taken. Determine if errors or warnings exists for a specified date range or specified employee.
20	Time Card Review
21	Time Card Review
22	Mass Absence This option will allow the user to enter an absence/leave record for the selected groups of employees at one time. This option will also allow the user to enter forgiven time for the selected groups of employees at one time.
23	Mass Absence/Forgive Time
24	Mass Absence/Forgiven Time
25	Employee Maintenance This option allows you to edit any information on the Employee Master, Assignment, or leave reason screens that is not imported from the Host Payroll System (i.e. SunPac) The majority of information that can be edited, is found on the Assignment Tab.
26	Employee Maintenance Employee Tab
27	Employee Maintenance Assignment Tab
28	Employee Maintenance Leave Tab
29	Message Maintenance This option provides the ability to add or edit messages that will appear on the Time Clock Screen when an employee clocks in or out. Messages can be designated to appear on the screen for all employees in a selected location, for all employees with a selected job type in a selected location, and/or for a selected employee in a selected location.
30	Message Maintenance Only one job type level message may be active per job type/location combination. Only one individual employee level message may be active per employee/location combination.
31	Message Maintenance
32	User Maintenance This option provides the user with the ability to set up users and user roles. User Roles provide the ability to limit access to menu options within TACS Manager.
33	User Maintenance User Roles
34	User Maintenance Add/Edit User
35	User Maintenance Add/Edit User (Roles)
36	User Maintenance Add/Edit User (Reporting Groups)
37	Reports Daily Missing Timecard Worksheet The report provides the user with a list of all employees that have not scanned in on the current day.
38	Reports Daily Missing Timecard Worksheet
39	Reports Timesheets This option will allow the user to print official timesheets for the employee to sign. This timesheet will reflect the actual hours worked based on scanned and administrative times. It will also reflect any leave taken during the selected time period. It also breaks down the weekly and grand total hours.
40	Reports Timesheets
41	Reports Total Hours by Employee This report will show the total time worked by an employee. Useful for employees that have multiple assignments.
42	Reports Total Hours by Employee
43	Reports Employee Clock In/Clock Out Report This option will provide the user a report that displays the time an employee or group of employees clock in and out. It also displays the method (Time Clock or TACS Manager) used to clock in and out.
44	Reports Employee Clock In/Out Report
45	Reports Employee Clock In/Clock Out Monitoring Report This option will allow the user to display a report that provides information regarding employee sign-in or out times between certain hours of the day, thus allowing the user to monitor early or late sign-in or out times.
46	Reports Employee Clock In/Clock Out Monitoring Report
47	Reports Employee Leave Usage Report This option will allow the user to display a report that shows the beginning leave balance, leave time used, and ending leave balance. This report does not include time accrued this pay period.
48	Reports Employee Leave Usage Report
49	Reports Overtime/Comp Time Warning Report This report alerts the user to the possibility of overtime or comp time. Lists the actual times for the days worked that week and then calculates and projects an average of hours that could be worked for the remaining days in the week. Enables you to see in advance if an employee may need to go home early on Friday in order to avoid overtime or comp time.
50	Reports Overtime/Comp Time Warning Report
51	Import/Export Import This feature is still in development. It will allow the user to import data from SunPac into TACS from within the application. Currently, this process is set up to run automatically every night.
52	Import/Export Export Process In order to export data from TACS, the software program Speed is required. Errors will not export. Warnings will export. Check the “Allow Export of valid records if errors exist” to export all valid records.
53	Import/Export Export Once all records are exported, import the time cards into Speed by using the Time Clock Import function that is located on the Speed Menu.